Payroll Specialist – Mississauga $65k + Bonus, Benefits, Vacation

Comma Recruitment are looking for a Payroll Specialist with 5 years experience including experience in a variety of complex payroll functions, you will be sole practitioner responsible for the company’s payroll.

Reporting to the Manager, Human Resources and as the sole payroll practitioner for the company, this role requires the individual to perform a variety of complex payroll functions for multiple business units across Canada as well as establishing policies and procedures for the payroll function.

The Payroll Specialist will be responsible for driving operational excellence and providing business guidance to ensure the accurate and timely delivery of payroll as well as federal and provincial tax reporting, year end and WCB filing. This individual will be focused on continuous improvement strategies.

Responsibilities:

• Ownership for the payroll system and process including leading any payroll conversion projects
• Business relationships with payroll vendor is managed professionally and cost effectively
• Proactive identification of problems & potential problems plus recommendations for improvement and timely implementation
• Ensure internal/external customer satisfaction
• Liaison with government agencies regarding reporting requirements and audits
• Investigate and resolve service issues with our payroll system and internal customers and communicate solutions
• Manage and administer bi-weekly payroll using our payroll system
• Develop and maintain the payroll training manual
• Responsible for identifying potential improvements in payroll and control processes and ensures that identified opportunities are implemented successfully
• Responsible for identifying legal requirements and government reporting regulations affecting payroll functions and ensures policies, procedures and reporting are in compliance
• Responsible for ensuring that proper access to reporting and reporting capabilities of the payroll systems are maintained and support optimal use of system to reduce manual reporting within the organization
• Liaise with HR team members/managers to obtain required approvals and documentation for payroll related information
• Administration of Canada Savings Plan company-side including remitting, balancing, final submissions
• Process terminations and issue records of employment
• Process employee changes such as new hires, terminations, benefits deductions, etc., and make appropriate adjustments to the payroll system
• Create and produce payroll reports on a bi-weekly and monthly basis
• Plan and lead the mid-year and year-end payroll process and balance the remittances on a regular basis
• Assist Finance Departments with year-end reconciliation for the GL; prepare documentation as requested to support filing of Corporate Tax Return
• Prepare and provide data to support pension audits
• Develop ad hoc HR and payroll reports using the payroll system
• Maintain the absence plans function in the payroll system including providing absence reports and updating the absence accruals as required.
• Maintain the payroll system including assisting with any updates as required
• Respond to inquiries from employees about their payroll and benefit plans
• Provide support to the Manager, Human Resources and the AVP, Shared Services and HR on various projects as they arise
• Respond to internal and external auditor requests by providing timely payroll information
• Management of new hire files and materials
• Organization and filing of all employee HR files and documents
• Create and update various HR and payroll forms
• Work closely with Corporate Finance to provide monthly reports and to ensure the alignment of cost elements
• Identify opportunities to harmonize administrative processes
• Keep employee records and files up-to-date in compliance with applicable legislation
• Assist with employee on-boarding cycle, including conducting orientation and benefit training as required
• Assist with special projects and various initiatives

Qualifications:

• Formal education in payroll and benefits administration with a minimum of 5 years’ related experience (membership and designation with the Canadian Payroll Association)
• Proficiency in employment standards, payroll legislation and income tax laws, regulations and guidelines
• Must have full-cycle payroll experience
• Proven experience with delivery of full cycle payroll for employees across Canada, including Quebec
• Strong knowledge of year end and WCB filing
• Experience working with Benefits & Retirement plans
• Strong customer-service orientation
• Diplomacy, strong interpersonal skills, a sense of responsibility and professionalism
• Ability to communicate professionally, both verbal and written
• Committed to keeping pace with relevant  legislation and best practices related to the payroll function
• Excellent Microsoft Office Suite skills, particularly Word and Excel
• Ability to establish priorities, meet deadlines, work under pressure and with minimal supervision in a fast paced environment
• Confidentiality and tact in dealing with personal payroll information.
• Excellent analytical skills, accuracy, and attention to detail
• Must embrace continuous change and initiate new ideas, promoting teamwork, values, and cross-functional participation while practicing honesty, integrity and professionalism

Please forward a resume to [email protected]