Bilingual Administration Assistant – $40,000 + Benefits, Vacation. Mississauga/ Etobicoke/ Brampton

May 24, 2013 by  
Filed under Jobs

Finance Department: Bilingual Administrative Assistant.

Comma Recruitment are looking for a talented, experienced Bilingual Administration assistant to join the Finance Department, ideal opportunity for a seasoned professional .  Must be fluent in French and English with Admin, Accounting or Financial experience.



Working in a small team, this is a non-call centre environment, wonderful working conditions in a specialized, small boutique insurance company.

•             Provide administrative, clerical, and operational support to the Executive Director, in addition to providing administrative support to the insurance professionals.  This includes correspondence and file preparation, electronic scheduling through Outlook, travel arrangements, meeting coordination, expense reports, updating calendars and phone coverage.

•             Coordinate the distribution of incoming and outgoing mail including courier service

•             Create and maintenance of hard copy and electronic filing systems including archiving of files both locally and remotely

•             Maintain and purchase of office supplies

•             Liaise with external IT vendor for the smooth functioning of all office equipment.

•             Coordinate seminar activities including production and distribution of seminar materials.

•             Track and record members contributions and correspondence mailing list

•             Translate documents in both French and English

•             Maintain and update website content

•             Maintain financial records and reports including bank deposits and accounts payable

•             Prepare monthly bank reconciliations and reconcile monthly premium and claims controllable accounts.

•             Prepare and organize Board meetings including mailing and distribution of Board documents and travel arrangements for Board members.

•             Prepare presentation materials utilizing PowerPoint.

•             Assist in the preparation of reports utilizing Excel and Access

•             Maintain confidential information.

•             Other special projects/duties as assigned.


•             College Diploma or equivalent experience


•             Ability to handle and maintain confidential documents and information.

•             A minimum of 3-5 years Executive administrative experience; clerical level experience in finance or accounting environment; Insurance industry experience is an advantage although not essential

Other knowledge, skills, and abilities:

•             Excellent written and oral communication skills in both English and French.  Ability to effectively communicate with all levels of the business

•             Computer literacy and proficiency using MS Word, Excel, PowerPoint and Outlook.

•             Knowledge of using QuickBooks is an advantage

•             Exceptional organizational, prioritization and decision making skills.  Ability to problem-solve proactively.

•             Ability to work with minimal supervision

•             Ability to multi-task and meet deadlines


Salary is $40,000 + benefits and excellent vacation package, Location is ideal for Mississauga/Etobicoke/ Brampton

Please forward resume to [email protected]