Bilingual Executive Secretary

Bilingual Executive Secretary

Comma Recruitment are looking for a seasoned Bilingual Executive Secretary. This is a full time salaried role with benefits and vacation package.

The executive secretary is fluent in oral and written French and English with good communications skills, computer literate in word processing and spreadsheet, with experience in office procedure and/or small office management.

Duties include:

• Track and record Members contributions and follow up outstanding receivables
• Maintenance of hard and electronic files and filing systems on various aspects of member insurances and correspondence
• Translation in French or English of various letters and documents
• Design, preparation and distribution of special  publications and preparation of sophisticated Power Point presentations for seminars
• Secretarial duties to the Executive Director and as required in the daily office operation
• Preparation of board documents (3 boards) and co- ordinate with board members for mailing documents and arranging teleconference calls
• Co-ordinate seminar activities including preparation of special material for seminars/ participants  – *Spring and fall seminars, *Special seminars
• Travel bookings/ hotels and airlines
• Liaise with the professional business partners as required at the direction of the Executive Director
• Back-up office receptionist , telephone answering, fax, e-mail and copying services as required
• Maintaining and purchasing office supplies
• Preparation of reports, newsletters under the direction of the Executive Director
• Organization and maintenance of computer records, archiving, retrieval of computer files and database
• Maintenance of web pages and assisting members with the navigation and insurance data entries on our web pages.

        Please forward resume to [email protected]